Charter Configurator — In2event

by Rob Scholten

One challenge event organizers regularly face? Managing transport for large groups. When hundreds of people need to travel together across multiple flights, or other ways of transportation. Planning quickly becomes complex. Employees, guests, and dependents may all have different requirements, and seat assignments often need to follow specific constraints. Previously, this type of planning was often managed in Excel. Difficult to adjust, and hard to collaborate on. So we built something better. Introducing the Charter Configurator — a flexible tool that makes it easy to plan and manage seating for charter flights and other ways of transportations. ✔︎ Configure charter layouts with multiple sections or classes ✔︎ Define seat rules such as age restrictions or emergency exit seats ✔︎ Assign seats to employees, guests, and dependents with built-in logic ✔︎ Confirm seats and automatically notify passengers ✔︎ Export the final seating plan The system was designed with flexibility in mind. While first used for charter flights, the same setup can support different transportation layouts and even other transport types like trains or buses in the future. All managed directly within the In2event platform.